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7 tricks I used to hire my dream team within 1 week

tricks I used to hire my dream team

Companies are not built by machines or inventory but instead are defined by the people who work in them. Think about it – everything that happens in the company, right from planning to execution to supervision, requires top teams to ensure that the work is done correctly and efficiently. 

According to the Global Recruiting Trends 2017 by LinkedIn, over 83% of executives believe that hiring good talent is the number one priority for the organization. The right talent can push your company to the pinnacle of success. 

Companies need to invest time, resources, and tools to ensure that suitable candidates are hired for the job. 

Pre-checks before the interview:

On average, an average-sized company attracts 250 resumes for one job role. Amongst the applicants, 4 to 6 will get called for an interview, and only one will get the job. 

So how do you move from 250 prospective applicants to the best person for the job?

It is impossible for HR or the hiring manager to interview each person. Hence a few pre-steps can be taken to save on a company’s time and resources. 

  1. Resume screening – The recruiter does not need to go through each profile before shortlisting the right candidate. Instead, they might shortlist candidates with relevant keywords in their resumes. Hence, recruiters spend an average of 6 seconds on your resume (TheLadders).
  1. Test them out – Aptitude tests can be used to assess technical and communication skills. These tests can be based on the relevant skills you are looking for. If you are looking for a management consultant, you could have more questions on data analysis, mathematical aptitude, etc. Major companies like Apple, Nike, Google etc. use aptitude tests as the first round of elimination.

Often, companies use personality assessments like Myers-Briggs Questionnaire, Gallups Strength test, etc., to understand the applicant’s personality. They are one-time expenses that can help you gauge a better understanding of your potential employees.

Source : American Management Association

3. Walkthrough their social media – People are often their unadulterated selves on social media. On average, people spend more than 147 minutes on social media every day. Hence, 71% of employers believe that social media can be the best way to assess a candidate.

In comparison, 67% of employers believe that social media channels like LinkedIn/Twitter can be the best way to reach candidates. Social media can also a good source of information for previous supervisors, recommendations received or given; and other colleagues working with them. 

Conducting the interview

The interview is the essential part of hiring a candidate. After the pre-check is conducted, interviews may happen over a virtual call or even a face-to-face discussion. Taking notes during the interview is a prehistoric way of interviewing. 

It may be essential to record interviews on zoom for maximum efficiency and accuracy as a conscientious interviewer. 

But I understand, with the increased dependence on the laptop, people’s note-making skills have become slower, especially during a vibrant conversation or long meeting.

With recordings, you may have to sit down and transcribe it into text and feel like an additonal tasks as HR. I would feel the same.

Luckily, this extra task can be handled by tools like Instaminutes. You focus on your interviews while Instaminutes records transcribes and summarizes the interviews into key highlights. 

Alternatively, you may opt for some transcription software that converts complete conversations into written words. The only problem is that you will have to go through lengthy transcription which might be time consuming. But if you need each and every word spoken during the interview to be noted down then any transcription tool will do the job.  

Example of a transcript from an interview. Source: Scribbr, 2022. 

Benefits of using AI software for interviewers:

Makes things easier: Interviewers may be rather confused about whether they should take notes during an interview or not? With AI tools like Instaminutes, the interviewer focuses only on the interview. They can focus on the questions or follow-ups rather than making notes. This can help in reducing errors or gaps in the interview. 

Also, you may share the short notes with another interviewer and help him to understand the candidate better even before the interview. It will save time and effort on hiring, most importantly will reduce the overall hiring cycle time.    

Furthermore, the interviewer always has the option to go back to the discussion even after a long period to address any discrepancy or for easy reference. This leads to better decision-making, and which company wouldn’t want such an upgrade right?

Increase accessibility for the hiring decision-makers 

Everybody cannot be on the interviewer panel, or the candidate is bound to feel intimidated. It also results in the wastage of manpower. 

However, with the help of sound bites and short meeting notes, all concerned employers will be able to assess the candidate or even make a comparison if required. The conversations become accessible to everyone, including those who are hard of hearing or deaf. There is a higher chance of selecting the best candidate without any bias and with complete objectivity. 

To gather data: After documenting the interview(s), it is time to start analyzing. Coding and categorizing are one of the most popular techniques. You can link keywords to the answers you’ve received to your questions, which can further help in selecting the best candidate among different applicants. 

Instaminutes also help you to put keywords for different keywords. Sound bites, small recordings of specific highlights, will help you to listen to just important parts of interview. 

You also filter key highlights speaker wise. In this way, you can exactly drill down to key answers given by interviewee within a couple of minutes.

You can also use content analysis, thematic analysis, or discourse analysis

to look for patterns in a pool of qualitative responses. Meeting notes can easily highlight patterns and recurring themes in an interview. This can be the best way to find the best person for your team and grow your company. 

The way ahead:

Hiring can be one of the most stressful aspects of growing a good business. A good hire must be made to not waste company time, effort, and resources. The breakthrough in AI with tools like Instaminutes for transcription can be beneficial in finding the best job-person fit. Are you ready to up your hiring game? 

Frequently Asked Questions 

  1. What is the best device to record and transcribe board meeting minutes?

Instead of investing in devices or transcribers, AI softwares can be the best investment made by a company. The importance is completing the work with accuracy, speed and at a low cost – all of which can be fulfilled by software like Instaminutes. 

  1. How can I conduct good HR interviews?

An HR interview is an important part of getting a job. It can be of utmost importance especially to conduct hygiene checks, assess person company fit etc. To be able to make sure that all checks are made, making meeting notes can be exceptionally helpful. Tasks like these can be automated through AI software like Instaminutes which can be useful for summarizing noes and adding action items if necessary. 

  1. What is the best way to organize project meeting notes and track action items?

Unlike any other transcription software, Instaminutes can help you organize your transcriptions of meetings into action items, organize notes and even create summaries. This can help you stay organized and at the top of your game. 

  1. How do I prepare and run a remote HR interview effectively?

Ans. With the pandemic, the corporate world has changed. People are opting for remote work and flexible timings. In such scenarios, it is best to keep records of meeting notes to ensure that everybody is on the same page.

Transcription softwares can help create concise meeting notes for easier access by other hiring managers. You can also use short sound bites and notes to capture important information told by the candidate. 

  1. What is resume screening?

Ans. Resume screening is the first step in the hiring process to determine whether a candidate is eligible for a role based on their education, work experience, or other information captured on their CV.


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